Keyboard shortcuts for Microsoft Office Word Applies To: Word 2007

PART - 1

The keyboard shortcuts that are described in this Help topic refer to the U.S. keyboard layout. Keys on other layouts might not correspond exactly to the keys on a U.S. keyboard.

NOTE: This article does not cover customizing keyboard shortcuts or creating keyboard shortcuts for macros or Auto Text. For more information, click a link in the See Also section.

In this article

Finding and using keyboard shortcuts

For keyboard shortcuts in which you press two or more keys simultaneously, the keys to press are separated by a plus sign (+) in Microsoft Office Word 2007 Help. For keyboard shortcuts in which you press one key immediately followed by another key, the keys to press are separated by a comma (,).

To expand all sections of the article, press TAB until Show all is selected, and then press ENTER. Press ENTER again to collapse all sections.

To expand just one section of the article, press TAB until that section heading and plus sign are selected, and then press ENTER. Press ENTER again to collapse the section.

Search this article

IMPORTANT: Before you start to search, press TAB until Show All is selected, and then press ENTER.

Press CTRL+F.

The Search dialog box opens, with the cursor ready for you to type.

To print this topic, press TAB until Show All is selected, press ENTER, and then press CTRL+P.

Microsoft Office basics

Display and use windows

To do this Press Switch to the next window : ALT+TAB

Switch to the previous window : ALT+SHIFT+TAB

Close the active window  :   CTRL+W or CTRL+F4

Restore the size of the active window after you maximize it : ALT+F5

Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once. 

F6

Move to a task pane from another pane in the program window (counterclockwise direction). 

SHIFT+F6

When more than one window is open, switch to the next window. 

CTRL+F6

Switch to the previous window. 

CTRL+SHIFT+F6

Maximize or restore a selected window. 

CTRL+F10

Copy a picture of the screen to the Clipboard. 

PRINT SCREEN

Copy a picture of the selected window to the Clipboard. 

ALT+PRINT SCREEN

Use dialog boxes, To do this Press

Move from an open dialog box back to the document, for dialog boxes such as Find and Replace that support this behavior. 

ALT+F6

Move to the next option or option group. 

TAB

Move to the previous option or option group. 

SHIFT+TAB

Switch to the next tab in a dialog box. 

CTRL+TAB

Switch to the previous tab in a dialog box. 

CTRL+SHIFT+TAB

Move between options in an open drop-down list, or between options in a group of options. 

Arrow keys

Perform the action assigned to the selected button; select or clear the selected check box. 

SPACEBAR

Select an option; select or clear a check box. 

ALT+ the letter underlined in an option

Open a selected drop-down list. 

ALT+DOWN ARROW

Select an option from a drop-down list. 

First letter of an option in a drop-down list

Close a selected drop-down list; cancel a command and close a dialog box. 

ESC

Run the selected command. 

ENTER

Use edit boxes within dialog boxes

An edit box is a blank in which you type or paste an entry, such as your user name or the path to a folder.

To do this Press, Move to the beginning of the entry. 

HOME

Move to the end of the entry. 

END

Move one character to the left or right. 

LEFT ARROW or RIGHT ARROW

Move one word to the left. 

CTRL+LEFT ARROW

Move one word to the right. 

CTRL+RIGHT ARROW

Select or unselect one character to the left. 

SHIFT+LEFT ARROW

Select or unselect one character to the right. 

SHIFT+RIGHT ARROW

Select or unselect one word to the left. 

CTRL+SHIFT+LEFT ARROW

Select or unselect one word to the right. 

CTRL+SHIFT+RIGHT ARROW

Select from the insertion point to the beginning of the entry. 

SHIFT+HOME

Select from the insertion point to the end of the entry. 

SHIFT+END

Use the Open and Save As dialog boxes

To do this Press, Display the Open dialog box. 

CTRL+F12 or CTRL+O

Display the Save As dialog box.

F12

Go to the previous folder.

ALT+1

Up One Level button: Open the folder one level above the open folder.

ALT+2

Delete button: Delete the selected folder or file.

DELETE

Create New Folder button: Create a new folder.

ALT+4

Views button: Switch among available folder views.

ALT+5

Display a shortcut menu for a selected item such as a folder or file.

SHIFT+F10

Move between options or areas in the dialog box.

TAB

Open the Look in list.

F4 or ALT+I

Update the file list.

F5

Undo and redo actions

To do this

Press
Cancel an action.

ESC

Undo an action.

CTRL+Z

Redo or repeat an action.

CTRL+Y

Access and use task panes and galleries

To do this

Press
Move to a task pane from another pane in the program window. (You may need to press F6 more than once.)

F6

When a menu is active, move to a task pane. (You may need to press CTRL+TAB more than once.)

CTRL+TAB

When a task pane is active, select the next or previous option in the task pane.

TAB or SHIFT+TAB

Display the full set of commands on the task pane menu.

CTRL+SPACEBAR

Perform the action assigned to the selected button.

SPACEBAR or ENTER

Open a drop-down menu for the selected gallery item.

SHIFT+F10

Select the first or last item in a gallery.

HOME or END

Scroll up or down in the selected gallery list.

PAGE UP or PAGE DOWN

Close a task pane

Press F6 to move to the task pane, if necessary.

Press CTRL+SPACEBAR.

Use the arrow keys to select Close, and then press ENTER.
Move a task pane

Press F6 to move to the task pane, if necessary.

Press CTRL+SPACEBAR.

Use the arrow keys to select Move, and then press ENTER.

Use the arrow keys to move the task pane, and then press ENTER.
Resize a task pane

Press F6 to move to the task pane, if necessary.

Press CTRL+SPACEBAR.

Use the arrow keys to select Size, and then press ENTER.

Use the arrow keys to resize the task pane, and then press ENTER.
Access and use smart tags

To do this

Press
Display the shortcut menu for the selected item.

SHIFT+F10

Display the menu or message for a smart tag or for the AutoCorrect Options button or the Paste options button . If more than one smart tag is present, switch to the next smart tag and display its menu or message.

ALT+SHIFT+F10

Select the next item on a smart tag menu.

DOWN ARROW

Select the previous item on a smart tag menu.

UP ARROW

Perform the action for the selected item on a smart tag menu.

ENTER

Close the smart tag menu or message.

ESC

Tips

You can ask to be notified by a sound whenever a smart tag appears. To hear audio cues, you must have a sound card. You must also have Microsoft Office Sounds installed on your computer.

If you have access to the World Wide Web, you can download Microsoft Office Sounds from the Microsoft Office Online Web site. After you install the sound files, do the following in Microsoft Office Access 2007, Microsoft Office Excel 2007, Microsoft Office PowerPoint 2007, or Microsoft Office Word 2007:

Press ALT+F to open the menu under the Microsoft Office Button , and then press I to open Program Options.

Press A to select Advanced, and then press TAB to move to the Advanced Options for working with Program .

Press ALT+S twice to move to the Provide feedback with sound check box, which is under General, and then press SPACEBAR.

Press TAB repeatedly to select OK, and then press ENTER.
NOTE: When you select or clear this check box, the setting affects all Office programs that support sound.
Top of PageNavigating the Office Fluent Ribbon
Access any command with a few keystrokes
NOTE: The Ribbon is a component of the Microsoft Office Fluent user interface.
Access keys provide a way to quickly use a command by pressing a few keys, no matter where you are in the program. Every command in Office Word 2007 can be accessed by using an access key. You can get to most commands by using two to five keystrokes. To use an access key:

Press ALT.
The KeyTips are displayed over each feature that is available in the current view.

The above image was excerpted from Microsoft Office training.