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» Keyboard shortcuts for Microsoft Office Word Applies: Word 2007
PART - 2
Press the letter shown in the KeyTip over the feature that you want to use.
Depending on which letter you press, you may be shown additional KeyTips. For example, if the Home tab is active and you press I, the Insert tab is displayed, along with the KeyTips for the groups on that tab.
Continue pressing letters until you press the letter of the command or control that you want to use. In some cases, you must first press the letter of the group that contains the command.
NOTE: To cancel the action that you are taking and hide the KeyTips, press ALT.
Change the keyboard focus without using the mouse
Another way to use the keyboard to work with programs that feature the Office Fluent Ribbon is to move the focus among the tabs and commands until you find the feature that you want to use. The following table lists some ways to move the keyboard focus without using the mouse.
To do this
Press
Select the active tab of the Ribbon and activate the access keys.
ALT or F10. Press either of these keys again to move back to the document and cancel the access keys.
Move to another tab of the Ribbon.
F10 to select the active tab, and then LEFT ARROW or RIGHT ARROW
Hide or show the Ribbon.
CTRL+F1
Display the shortcut menu for the selected command.
SHIFT+F10
Move the focus to select each of the following areas of the window:
Active tab of the Ribbon
Any open task panes
Status bar at the bottom of the window
Your document
F6
Move the focus to each command on the Ribbon, forward or backward, respectively.
TAB or SHIFT+TAB
Move down, up, left, or right, respectively, among the items on the Ribbon.
DOWN ARROW, UP ARROW, LEFT ARROW, or RIGHT ARROW
Activate the selected command or control on the Ribbon.
SPACEBAR or ENTER
Open the selected menu or gallery on the Ribbon.
SPACEBAR or ENTER
Activate a command or control on the Ribbon so you can modify a value.
ENTER
Finish modifying a value in a control on the Ribbon, and move focus back to the document.
ENTER
Get help on the selected command or control on the Ribbon. (If no Help topic is associated with the selected command, a general Help topic about the program is shown instead.)
F1
Top of PageQuick reference for Microsoft Office Word
Common tasks in Microsoft Office Word
To do this
Press
Create a nonbreaking space.
CTRL+SHIFT+SPACEBAR
Create a nonbreaking hyphen.
CTRL+HYPHEN
Make letters bold.
CTRL+B
Make letters italic.
CTRL+I
Make letters underline.
CTRL+U
Decrease font size one value.
CTRL+SHIFT+<
Increase font size one value.
CTRL+SHIFT+>
Decrease font size 1 point.
CTRL+[
Increase font size 1 point.
CTRL+]
Remove paragraph or character formatting.
CTRL+SPACEBAR
Copy the selected text or object.
CTRL+C
Cut the selected text or object.
CTRL+X
Paste text or an object.
CTRL+V
Paste special
CTRL+ALT+V
Paste formatting only
CTRL+SHIFT+V
Undo the last action.
CTRL+Z
Redo the last action.
CTRL+Y
Open the Word Count dialog box.
CTRL+SHIFT+G
Working with documents and Web pages
Create, view, and save documents
To do this
Press
Create a new document of the same type as the current or most recent document.
CTRL+N
Open a document.
CTRL+O
Close a document.
CTRL+W
Split the document window.
ALT+CTRL+S
Remove the document window split.
ALT+SHIFT+C
Save a document.
CTRL+S
Find, replace, and browse through text
To do this
Press
Find text, formatting, and special items.
CTRL+F
Repeat find (after closing Find and Replace window).
ALT+CTRL+Y
Replace text, specific formatting, and special items.
CTRL+H
Go to a page, bookmark, footnote, table, comment, graphic, or other location.
CTRL+G
Switch between the last four places that you have edited.
ALT+CTRL+Z
Open a list of browse options. Press the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option.
ALT+CTRL+HOME
Move to the previous edit location.
CTRL+PAGE UP
Move to the next edit location.
CTRL+PAGE DOWN
Switch to another view
To do this
Press
Switch to Print Layout view.
ALT+CTRL+P
Switch to Outline view.
ALT+CTRL+O
Switch to Draft view.
ALT+CTRL+N
Outline view
To do this
Press
Promote a paragraph.
ALT+SHIFT+LEFT ARROW
Demote a paragraph.
ALT+SHIFT+RIGHT ARROW
Demote to body text.
CTRL+SHIFT+N
Move selected paragraphs up.
ALT+SHIFT+UP ARROW
Move selected paragraphs down.
ALT+SHIFT+DOWN ARROW
Expand text under a heading.
ALT+SHIFT+PLUS SIGN
Collapse text under a heading.
ALT+SHIFT+MINUS SIGN
Expand or collapse all text or headings.
ALT+SHIFT+A
Hide or display character formatting.
The slash (/) key on the numeric keypad
Show the first line of body text or all body text.
ALT+SHIFT+L
Show all headings with the Heading 1 style.
ALT+SHIFT+1
Show all headings up to Heading n.
ALT+SHIFT+n
Insert a tab character.
CTRL+TAB
Print and preview documents
To do this
Press
Print a document.
CTRL+P
Switch in or out of print preview.
ALT+CTRL+I
Move around the preview page when zoomed in.
Arrow keys
Move by one preview page when zoomed out.
PAGE UP or PAGE DOWN
Move to the first preview page when zoomed out.
CTRL+HOME
Move to the last preview page when zoomed out.
CTRL+END
Review documents
To do this
Press
Insert a comment.
ALT+CTRL+M
Turn change tracking on or off.
CTRL+SHIFT+E
Close the Reviewing Pane if it is open.
ALT+SHIFT+C
Full Screen Reading view
NOTE: Some screen readers may not be compatible with Full Screen Reading view.
To do this
Press
Go to beginning of document.
HOME
Go to end of document.
END
Go to page n.
n, ENTER
Exit reading layout view.
ESC
References, footnotes, and endnotes
To do this
Press
Mark a table of contents entry.
ALT+SHIFT+O
Mark a table of authorities entry (citation).
ALT+SHIFT+I
Mark an index entry.
ALT+SHIFT+X
Insert a footnote.
ALT+CTRL+F
Insert an endnote.
ALT+CTRL+D
Work with Web pages
To do this
Press
Insert a hyperlink.
CTRL+K
Go back one page.
ALT+LEFT ARROW
Go forward one page.
ALT+RIGHT ARROW
Refresh.
F9
Edit and move text and graphics
Delete text and graphics
To do this
Press
Delete one character to the left.
BACKSPACE
Delete one word to the left.
CTRL+BACKSPACE
Delete one character to the right.
DELETE
Delete one word to the right.
CTRL+DELETE
Cut selected text to the Office Clipboard.
CTRL+X
Undo the last action.
CTRL+Z
Cut to the Spike.
CTRL+F3
Copy and move text and graphics
To do this
Press
Open the Office Clipboard
Press ALT+H to move to the Hometab, and then press F,O.
Copy selected text or graphics to the Office Clipboard.
CTRL+C
Cut selected text or graphics to the Office Clipboard.
CTRL+X
Paste the most recent addition to the Office Clipboard.
CTRL+V
Move text or graphics once.
F2 (then move the cursor and press ENTER)
Copy text or graphics once.
SHIFT+F2 (then move the cursor and press ENTER)
When text or an object is selected, open the Create New Building Block dialog box.
ALT+F3
When the building block — for example, a SmartArt graphic — is selected, display the shortcut menu that is associated with it.
SHIFT+F10
Cut to the Spike.
CTRL+F3
Paste the Spike contents.
CTRL+SHIFT+F3
Copy the header or footer used in the previous section of the document.
ALT+SHIFT+R
Insert special characters
To insert this
Press
A field
CTRL+F9
A line break
SHIFT+ENTER
A page break
CTRL+ENTER
A column break
CTRL+SHIFT+ENTER
An em dash
ALT+CTRL+MINUS SIGN
An en dash
CTRL+MINUS SIGN
An optional hyphen
CTRL+HYPHEN
A nonbreaking hyphen
CTRL+SHIFT+HYPHEN
A nonbreaking space
CTRL+SHIFT+SPACEBAR
The copyright symbol
ALT+CTRL+C
The registered trademark symbol
ALT+CTRL+R
The trademark symbol
ALT+CTRL+T
An ellipsis
ALT+CTRL+PERIOD
A single opening quotation mark
CTRL+`(single quotation mark), `(single quotation mark)
A single closing quotation mark
CTRL+' (single quotation mark), ' (single quotation mark)
Double opening quotation marks
CTRL+` (single quotation mark), SHIFT+' (single quotation mark)
Double closing quotation marks
CTRL+' (single quotation mark), SHIFT+' (single quotation mark)
An AutoText entry
ENTER (after you type the first few characters of the AutoText entry name and when the ScreenTip appears)
Insert characters by using character codes
To do this
Press
Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol ( 
), type 20AC, and then hold down ALT and press X.
The character code, ALT+X
Find out the Unicode character code for the selected character
ALT+X
Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down ALT and press 0128 on the numeric keypad.
ALT+the character code (on the numeric keypad)
Select text and graphics
Select text by holding down SHIFT and using the arrow keys to move the cursor.
Extend a selection
To do this
Press
Turn extend mode on.
F8
Select the nearest character.
F8, and then press LEFT ARROW or RIGHT ARROW
Increase the size of a selection.
F8 (press once to select a word, twice to select a sentence, and so on)
Reduce the size of a selection.
SHIFT+F8
Turn extend mode off.
ESC
Extend a selection one character to the right.
SHIFT+RIGHT ARROW
Extend a selection one character to the left.
SHIFT+LEFT ARROW
Extend a selection to the end of a word.
CTRL+SHIFT+RIGHT ARROW
Extend a selection to the beginning of a word.
CTRL+SHIFT+LEFT ARROW
Extend a selection to the end of a line.
SHIFT+END
Extend a selection to the beginning of a line.
SHIFT+HOME
Extend a selection one line down.
SHIFT+DOWN ARROW
Extend a selection one line up.
SHIFT+UP ARROW
Extend a selection to the end of a paragraph.
CTRL+SHIFT+DOWN ARROW
Extend a selection to the beginning of a paragraph.
CTRL+SHIFT+UP ARROW
Extend a selection one screen down.
SHIFT+PAGE DOWN
Extend a selection one screen up.
SHIFT+PAGE UP
Extend a selection to the beginning of a document.
CTRL+SHIFT+HOME
Extend a selection to the end of a document.
CTRL+SHIFT+END
Extend a selection to the end of a window.
ALT+CTRL+SHIFT+PAGE DOWN
Extend a selection to include the entire document.
CTRL+A
Select a vertical block of text.
CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode
Extend a selection to a specific location in a document.
F8+arrow keys; press ESC to cancel selection mode
Select text and graphics in a table
To do this
Press
Select the next cell's contents.
TAB
Select the preceding cell's contents.
SHIFT+TAB
Extend a selection to adjacent cells.
Hold down SHIFT and press an arrow key repeatedly
Select a column.
Use the arrow keys to move to the column's top or bottom cell, and then do one of the following:
Press SHIFT+ALT+PAGE DOWN to select the column from top to bottom.
Press SHIFT+ALT+PAGE UP to select the column from bottom to top.
Extend a selection (or block).
CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode
Select an entire table.
ALT+5 on the numeric keypad (with NUM LOCK off)
Move through your document
To move
Press
One character to the left
LEFT ARROW
One character to the right
RIGHT ARROW
One word to the left
CTRL+LEFT ARROW
One word to the right
CTRL+RIGHT ARROW
One paragraph up
CTRL+UP ARROW
One paragraph down
CTRL+DOWN ARROW
One cell to the left (in a table)
SHIFT+TAB
One cell to the right (in a table)
TAB
Up one line
UP ARROW
Down one line
DOWN ARROW
To the end of a line
END
To the beginning of a line
HOME
To the top of the window
ALT+CTRL+PAGE UP
To the end of the window
ALT+CTRL+PAGE DOWN
Up one screen (scrolling)
PAGE UP
Down one screen (scrolling)
PAGE DOWN
To the top of the next page
CTRL+PAGE DOWN
To the top of the previous page
CTRL+PAGE UP
To the end of a document
CTRL+END
To the beginning of a document
CTRL+HOME
To a previous revision
SHIFT+F5
After opening a document, to the location you were working in when the document was last closed
SHIFT+F5
Move around in a table
To move
Press
To the next cell in a row
TAB
To the previous cell in a row
SHIFT+TAB
To the first cell in a row
ALT+HOME
To the last cell in a row
ALT+END
To the first cell in a column
ALT+PAGE UP
To the last cell in a column
ALT+PAGE DOWN
To the previous row
UP ARROW
To the next row
DOWN ARROW
One row up
ALT+SHIFT+UP ARROW
One row down
ALT+SHIFT+DOWN ARROW
Insert paragraphs and tab characters in a table
To insert
Press
New paragraphs in a cell
ENTER
Tab characters in a cell
CTRL+TAB
Use overtype mode
To change the overtype settings so that you can access overtype mode by pressing INSERT, do the following:
Press ALT+F to open the menu under the Microsoft Office Button 
, and then press I to open Word Options.
Press A to select ADVANCED, and then press TAB.
Press ALT+O to move to the Use the Insert key to control overtype mode check box.
Press SPACEBAR to select the check box, and then press ENTER.
To turn overtype mode on or off, press INSERT.Character and paragraph formatting
Copy formatting
To do this
Press
Copy formatting from text.
CTRL+SHIFT+C
Apply copied formatting to text.
CTRL+SHIFT+V
Change or resize the font
NOTE: The following keyboard shortcuts do not work in Full Screen Reading mode.
To do this
Press
Open the Font dialog box to change the font.
CTRL+SHIFT+F
Increase the font size.
CTRL+SHIFT+>
Decrease the font size.
CTRL+SHIFT+<
Increase the font size by 1 point.
CTRL+]
Decrease the font size by 1 point.
CTRL+[
Apply character formats
To do this
Press
Open the Font dialog box to change the formatting of characters.
CTRL+D
Change the case of letters.
SHIFT+F3
Format all letters as capitals.
CTRL+SHIFT+A
Apply bold formatting.
CTRL+B
Apply an underline.
CTRL+U
Underline words but not spaces.
CTRL+SHIFT+W
Double-underline text.
CTRL+SHIFT+D
Apply hidden text formatting.
CTRL+SHIFT+H
Apply italic formatting.
CTRL+I
Format letters as small capitals.
CTRL+SHIFT+K
Apply subscript formatting (automatic spacing).
CTRL+EQUAL SIGN
Apply superscript formatting (automatic spacing).
CTRL+SHIFT+PLUS SIGN
Remove manual character formatting.
CTRL+SPACEBAR
Change the selection to the Symbol font.
CTRL+SHIFT+Q
View and copy text formats
To do this
Press
Display nonprinting characters.
CTRL+SHIFT+* (asterisk on numeric keypad does not work)
Review text formatting.
SHIFT+F1 (then click the text with the formatting you want to review)
Copy formats.
CTRL+SHIFT+C
Paste formats.
CTRL+SHIFT+V
Set the line spacing
To do this
Press
Single-space lines.
CTRL+1
Double-space lines.
CTRL+2
Set 1.5-line spacing.
CTRL+5
Add or remove one line space preceding a paragraph.
CTRL+0 (zero)
Align paragraphs
To do this
Press
Switch a paragraph between centered and left-aligned.
CTRL+E
Switch a paragraph between justified and left-aligned.
CTRL+J
Switch a paragraph between right-aligned and left-aligned.
CTRL+R
Left align a paragraph.
CTRL+L
Indent a paragraph from the left.
CTRL+M
Remove a paragraph indent from the left.
CTRL+SHIFT+M
Create a hanging indent.
CTRL+T
Reduce a hanging indent.
CTRL+SHIFT+T
Remove paragraph formatting.
CTRL+Q
Apply paragraph styles
To do this
Press
Open Apply Styles task pane.
CTRL+SHIFT+S
Open Styles task pane.
ALT+CTRL+SHIFT+S
Start AutoFormat.
ALT+CTRL+K
Apply the Normal style.
CTRL+SHIFT+N
Apply the Heading 1 style.
ALT+CTRL+1
Apply the Heading 2 style.
ALT+CTRL+2
Apply the Heading 3 style.
ALT+CTRL+3
Close the Styles task pane
If the Styles task pane is not selected, press F6 to select it.
Press CTRL+SPACEBAR.
Use the arrow keys to select Close, and then press ENTER.Insert and edit objects
Insert an object
Press ALT, N, J, and then J to open the Object dialog box.
Do one of the following.
Press DOWN ARROW to select an object type, and then press ENTER to create an object.
Press CTRL+TAB to switch to the Create from File tab, and then type the file name of the object that you want to insert or browse to the file.
Edit an object
With the cursor positioned to the left of the object in your document, select the object by pressing SHIFT+RIGHT ARROW.
Press SHIFT+F10.
Press the TAB key to get to Object name Object, press ENTER, and then press ENTER again.
Insert SmartArt graphics
Press and release ALT, N, and then M to select SmartArt.
Press the arrow keys to select the type of graphic that you want.
Press TAB, and then press the arrow keys to select the graphic that you want to insert.
Press ENTER.
Insert WordArt
Press and release ALT, N, and then W to select WordArt.
Press the arrow keys to select the WordArt style that you want, and then press ENTER.
Type the text that you want.
Press TAB, and then press ENTER.Mail merge and fields
Perform a mail merge
NOTE: You must be on the Mailings tab to use these keyboard shortcuts.
To do this
Press
Preview a mail merge.
ALT+SHIFT+K
Merge a document.
ALT+SHIFT+N
Print the merged document.
ALT+SHIFT+M
Edit a mail-merge data document.
ALT+SHIFT+E
Insert a merge field.
ALT+SHIFT+F
Work with fields
To do this
Press
Insert a DATE field.
ALT+SHIFT+D
Insert a LISTNUM field.
ALT+CTRL+L
Insert a PAGE field.
ALT+SHIFT+P
Insert a TIME field.
ALT+SHIFT+T
Insert an empty field.
CTRL+F9
Update linked information in a Microsoft Office Word source document.
CTRL+SHIFT+F7
Update selected fields.
F9
Unlink a field.
CTRL+SHIFT+F9
Switch between a selected field code and its result.
SHIFT+F9
Switch between all field codes and their results.
ALT+F9
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.
ALT+SHIFT+F9
Go to the next field.
F11
Go to the previous field.
SHIFT+F11
Lock a field.
CTRL+F11
Unlock a field.
CTRL+SHIFT+F11
Language bar
Handwriting recognition
To do this
Press
Switch between languages or keyboard layouts.
Left ALT+SHIFT
Display a list of correction alternatives.
+C
Turn handwriting on or off.
+H
Turn Japanese Input Method Editor (IME) on 101 keyboard on or off.
ALT+~
Turn Korean IME on 101 keyboard on or off.
Right ALT
Turn Chinese IME on 101 keyboard on or off.
CTRL+SPACEBAR
Tips
You can choose the key combination for switching between languages or keyboard layouts in the Advanced Key Settingdialog box. To open the Advanced Key Setting dialog box, right-click the Language bar, and then click Settings. Under Preferences, click Key Settings.
The Windows logo key is available on the bottom row of keys on most keyboards.
Top of PageFunction key reference
Function keys
To do this
Press
Get Help or visit Microsoft Office Online.
F1
Move text or graphics.
F2
Repeat the last action.
F4
Choose the Go To command (Home tab).
F5
Go to the next pane or frame.
F6
Choose the Spelling command (Review tab).
F7
Extend a selection.
F8
Update the selected fields.
F9
Show KeyTips.
F10
Go to the next field.
F11
Choose the Save As command (Microsoft Office Button ).
F12
SHIFT+Function key
To do this
Press
Start context-sensitive Help or reveal formatting.
SHIFT+F1
Copy text.
SHIFT+F2
Change the case of letters.
SHIFT+F3
Repeat a Find or Go To action.
SHIFT+F4
Move to the last change.
SHIFT+F5
Go to the previous pane or frame (after pressing F6).
SHIFT+F6
Choose the Thesaurus command (Review tab, Proofing group).
SHIFT+F7
Shrink a selection.
SHIFT+F8
Switch between a field code and its result.
SHIFT+F9
Display a shortcut menu.
SHIFT+F10
Go to the previous field.
SHIFT+F11
Choose the Save command (Microsoft Office Button ).
SHIFT+F12
CTRL+Function key
To do this
Press
Choose the Print Preview command (Microsoft Office Button ).
CTRL+F2
Cut to the Spike.
CTRL+F3
Close the window.
CTRL+F4
Go to the next window.
CTRL+F6
Insert an empty field.
CTRL+F9
Maximize the document window.
CTRL+F10
Lock a field.
CTRL+F11
Choose the Open command (Microsoft Office Button ).
CTRL+F12
CTRL+SHIFT+Function key
To do this
Press
Insert the contents of the Spike.
CTRL+SHIFT+F3
Edit a bookmark.
CTRL+SHIFT+F5
Go to the previous window.
CTRL+SHIFT+F6
Update linked information in an Office Word 2007 source document.
CTRL+SHIFT+F7
Extend a selection or block.
CTRL+SHIFT+F8, and then press an arrow key
Unlink a field.
CTRL+SHIFT+F9
Unlock a field.
CTRL+SHIFT+F11
Choose the Print command (Microsoft Office Button ).
CTRL+SHIFT+F12
ALT+Function key
To do this
Press
Go to the next field.
ALT+F1
Create a new Building Block.
ALT+F3
Exit Office Word 2007.
ALT+F4
Restore the program window size.
ALT+F5
Move from an open dialog box back to the document, for dialog boxes such as Find and Replace that support this behavior.
ALT+F6
Find the next misspelling or grammatical error.
ALT+F7
Run a macro.
ALT+F8
Switch between all field codes and their results.
ALT+F9
Maximize the program window.
ALT+F10
Display Microsoft Visual Basic code.
ALT+F11
ALT+SHIFT+Function key
To do this
Press
Go to the previous field.
ALT+SHIFT+F1
Choose the Save command (Microsoft Office Button ).
ALT+SHIFT+F2
Display the Research task pane.
ALT+SHIFT+F7
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.
ALT+SHIFT+F9
Display a menu or message for a smart tag.
ALT+SHIFT+F10
CTRL+ALT+Function key
To do this
Press
Display Microsoft System Information.
CTRL+ALT+F1
Choose the Open command (Microsoft Office Button ).
CTRL+ALT+F2
